How to Start a 401K for My Small Business in 3 Steps

Employers do not have to offer retirement plans to their employees. However, retirement plans are an added benefit for many employees. Most employees look forward to what types of benefits their employers offer. In return, employees are more likely to stay with a company longer and increase their productivity for businesses that have a great benefits package.

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The reason why many companies choose to offer their employees a 401K plan is that not only does it benefit them but also the business. A 401K plan is popular with many companies as employees contribute to their plans with pre-tax dollars. Because of this, an employee's tax liability is decreased and they are able to save for retirement. Therefore, many companies, especially small businesses, should determine what reasons they have for wanting to offer a 401K plan. For many owners, once they know why, they can begin to determine how to start a 401K for my small business.

What are some reasons business owners decide to set up a 401K plan?

  1. To compete with their competitors - Many companies offer a retirement plan for their employees, specifically a 401K plan. If you do not offer one but other companies in your market do, then your employees may leave you for your competition. Therefore, by offering a 401K plan you look more attractive to potential employees and your current employees will want to stay.
  2. To make their employees feel valued - Employees will work harder if they feel valued by their employers. Their productivity may increase as any worry about their life after retirement can decrease. By offering a 401K plan, your employees will know that you care about their future.
  3. To take advantage of tax benefits - In a small business that has less than 100 employees, they can benefit from the $500 tax credit that is given to balance out administrative fees. If a business increases its annual contribution over the limit of $56,000, this could also increase the company's retirement tax benefits.

What are the different types of 401K plans that businesses can offer?

  • Traditional - Employees make contributions from their income before taxes. You do not have to meet an employee requirement to have this type of plan. Businesses can determine if they want to contribute for everyone enrolled in the plan, match their contributions, or do both.
  • Simple - There are a number of requirements a business must meet to have this type of 401K plan. First, this type of plan is for small businesses as they have to employ under 100 employees. An employer has to make contributions for everyone enrolled in the plan.
  • Roth - This is similar to a traditional plan, however contributions are made after taxes are taken out of an employee's gross pay. You do not need to have a certain number of employees in your company. You can choose to contribute to your employee's plans if you would like. If you offer a Roth plan you also have to give your employees the choice of enrolling in a traditional plan.
  • SEP (Self Employed Plan) - This type of plan is for a business that doesn't have any employees. This is why this plan is also known as a Solo plan as it is for those individuals that are self-employed.

As of 2019, here are the contribution limits for each plan as stated on IRS.gov:

  • Traditional - $19,000 + $6,000 (for those over age 50 in catch up contributions)
  • Simple - $13,000 + $3,000 (in catch up contributions)
  • Roth - $6,000 + $1,000 (in catch up contributions)
  • SEP - can't exceed the lesser of 25% of compensation or $56,000
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What steps are necessary to set up a 401K for a small business?

1. Determine what your company's purpose is for setting up a 401K plan.

Your reasoning for why you are setting up your 401K plan will dictate how you want your 401K plan set up. Realizing your goal for having a 401K plan will give you a clear focus and provide you with direction so that you won't get off track, which would be a waste of time and resources.

Now that you know what your purpose is and have your goal set, you can determine which type of 401K plan you would like to offer.

2. Build your plan and consider details such as:

  • What types of contributions are necessary?
  • How will eligibility be determined?
  • How will the money be distributed when an employee is terminated?
  • Will your company allow for loans on an employee's 401K plan?

3. Find the right partners/record keepers

Recordkeeper - A recordkeeper does exactly that. They will keep track of all information pertaining to your 401K plan such as who is enrolled and any money associated with it. The top recordkeepers of 2019 according to The Balance are:

  • Charles Schwab
  • Employee Fiduciary
  • Paychex
  • ADP
  • Vanguard
  • T.Rowe Price
  • Fidelity Investments
  • American Funds

Payroll system - Your payroll system should work together with your recordkeeper to make sure an employees' salary is being correctly distributed to their 401K plan.

Third-Party Administrators (TPA) - A TPA will handle the administrative tasks related to your 401K plan such as any annual forms, documents and more. Depending on the recordkeeper you might not need a TPA as they sometimes provide these services.

401K Advisors - According to Forusall.com, an advisor will help to make setting up a 401K plan for your business easier. They will be able to answer your questions and your employees' questions related to the plan. An advisor can also take on the responsibilities of a TPA. Having an advisor is also good because they can assume the legal responsibilities for your investments. They also help to build and monitor your investments such as mutual funds.

Will your company have to do any nondiscrimination testing?

You will need to conduct this type of testing if you elect to use a traditional 401K or a Roth 401K plan. A nondiscrimination test is conducted to make sure that any contributions aren't only benefiting the owners or highly compensated employees. The tests conducted are called Actual Deferral Percentage (ADP) and Actual Contribution Percentage (ACP). It is used to compare the salary deferrals of highly compensated employees and non-compensated employees.

These tests must be completed annually but some businesses like to do them throughout the year. If your business happens to fail the test, there are several ways of correcting any mistakes so that your company will pass. One of the most popular methods is to make corrective distributions. This is when a company refunds its contributions from HCEs until they pass.

Making the decision to offer a retirement plan to your employees is a big decision. The steps needed to build a 401K plan for small business owners can take some time. However, it is very beneficial. As a result of setting up a 401K plan for your employees, they will feel appreciated which increases productivity. There are also many tax benefits, especially for small businesses. Once you determine your purpose for creating a 401K plan you can follow the steps needed to build your plan. Ensuring that you have the right partners while building your plan will save a lot of time and money.

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