Data Organization Tips for Your Small Business

Small business owners sometimes let data management and organization fall through the cracks because they are under the impression that large corporations are the only businesses that need to pay close attention to it. The reality is, efficient and effective management of data is essential for any size business, even the very small ones. Here are some data organization tips that every small business needs.

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Choose a Simple and Effective Data Management Software

It’s important to have a data organization strategy that is simple, effective and easily accessed by anyone in your business who needs to use the data. When you’re choosing a software to manage and organize your data, look at how the platform integrates, onboards and monitors data.

One tricky aspect of data organization is preparing disparate data and combining it in a clear and effective way. This practice can also take up a lot of time. Therefore, it’s important to pick tools and strategies that will successfully store and organize data, making it easier for you to spend time evaluating the data and allowing you to focus on growing your small business.

Know Your Industry’s Regulations

Different industries have different legal obligations and rules when it comes to handling data. When you’re handling sensitive data like customer information, it’s crucial to keep it secure and to know the ways you are allowed to use the data and how it can be accessed. These regulations can change a lot and can vary in different regions as well, so it’s important to know what data management rules apply to your business. Your system of data organization has to be compliant with any regulations so that you don’t end up with penalties.

Always Backup All of Your Data

Your business data is essential to the running of your small business, so data backup is also very important. There are many factors that can cause your data to be lost or tampered with, including computer crashes, power outages, user error and security breaches.

There are different methods you can use to store data like servers that are offsite, independent drives, or cloud storage. Get in the routine of regularly backing up all of your business data so that if something happens you can continue on with business operations quickly.


Make Data Security a Priority

Making sure any sensitive data is secure should be a priority for any size business, but as a small business, a security breach can be very hard to recover from. That being said, no matter where you keep your business data, make the securing of it a main concern. To make sure your data is secure, encrypt any sensitive data as well as limit and monitor access to it. You can also use software that helps detect breaches and protect it from hackers. It’s imperative to know all there is to know about data security in order to run a successful business.

Consider Outsourcing Data Management

If you are in the early stages of running your small business, it can also be a good idea to outsource your data management. By hiring a third-party to handle your data organization and management, you can focus on other aspects and maybe cut costs since you won’t have to keep up with the latest technology. It can also be helpful in that someone with a lot of experience in data management can offer you, a small business owner, valuable advice.

After you develop your best data organization practices, outsourcing may not be needed anymore, but until then it can be a good option.

Regardless of how you do it, data management is essential to a successful business. Effective data organization can help small business owners identify opportunities to grow their business. With these tips, you can make sure your small business’s data is handled effectively so you can stay organized, efficient and be able to use it to increase your profits.

About the Author

Kevin Gardner graduated with a BS in Computer Science and an MBA from UCLA. He works as a business consultant for InnovateBTS where he helps companies integrate technology to improve performance. He shares his knowledge and expertise not only with his clients but with his fellow bloggers and readers.