Best Apps for Small Business Owners

You’re a busy small business owner with limited time to scour the Internet for the latest apps. We’ve done the browsing for you. Here are apps that can help manage your small business and organize your personal life.

Payment Apps

Square Logo

Square You’ve probably seen Square in action. It’s a payment app that uses a small, portable credit card and debit card reader attached to a mobile phone. It’s a super fast and convenient way to perform payment transactions. The app works on all devices and operating systems and is free with no sign up or monthly fees. Square does collect 2.75% per transaction.

Gusto (formerly ZenPayroll): Gusto is a web-based payroll processor. More than 20,000 small businesses use the startup’s cloud-based system to automate tax calculations and payroll payments. The pricing structure for the core service is simple: $29 per month for a business, and $6 per employee per month.

Expensify: When you land on the Expensfy website, the first thing you see reads “Expense reports that don’t suck! Hassle-free expense reporting built for employees and loved by admins.” That about sums it up. Expensify makes the entire expense process less painful. Link credit or debit cards and charges are directly posted to an expense report. You can also just snap a photo of a receipt and Expensify extracts the needed info. Costing just $5 – $10 per active account, the app works on all phones and desktops. Request a demo here.

Organization Apps

Evernote LogoEvernote: Evernote is a place to record and save all notes, photos, thoughts and anything else you can upload. Everything is saved in the cloud so your data can be accessed from your phone, computer or tablet. The basic app is free and includes features like task lists, idea sharing and synching. Evernote Business has all of the Evernote goodies as well as the availability to collaborate as a team along with central user administration. The cost for the business app is $12.00 per month.


My Minutes: This is a personal time management app for iPhones and Android that’s perfect for the person who can’t stay focused on tasks throughout the day. Wasting too much time on Facebook or surfing the web? My Minutes helps set time limits. Use the app to set a goal (for example, “Spend 30 minutes writing proposal”) and you’ll get an alert when the time is up. Also included are daily starters, running notifications and motivational streaks that build up as you reach a goal. Currently only available for iPhones, the app is free through the AppStore.


MailChimpMailChimp is an email marketing service accessed through a web- or mobile-based application. More than 9 million people use MailChimp to design and send 600 million emails every day. Users can manage mailing lists, create newsletters, view email progress reports and more. The pricing is based on the number of subscribers you have. The app is easily integrated with other apps and services like Twitter, Facebook, Shopify and SurveyMonkey.

Skype Logo

Skype – Skype offers free audio and video calls along with messaging. You can download the app for free and start using it immediately with up to 25 people on group audio calls. For business, Skype users can hold online meetings, messaging, calls and video with up to 250 people along with Outlook scheduling.